Terms & Conditions - Cycle Challenge

  1. No participant may compete without wearing a cycling helmet or timing chip. Only commercially produced helmets, meeting ANSI Z90/4 or Snell standards, may be worn. Gloves are recommended.
  2. Participants must be older than the age of 12 years on the day of the Cycle Challenge. Special dispensation may be applied for in writing to the Race Office for younger entrants.
  3. Every cyclist shall ride carefully and with due regard to the safety of other cyclists and road users.
  4. Participants must obey the instructions of the traffic officers and marshals and comply strictly with the rules of the road, save where authorised by traffic officers and marshals. In particular, participants are warned to keep to the left of the road and to remain on the sections of the road demarcated for them. Participants may be required to stop at certain intersections on the instruction of authorised marshals.
  5. Only conventional bicycles and conventional tandems may be ridden. BMX bicycles and tandems with disc or covered wheels are deemed to be conventional. Bicycles and tandems with fairing or attachments to improve airflow, recumbent, extended bicycles, tricycles, machines known as human powered vehicles (HPVs) and other similar machines are deemed to be unconventional and are not permitted to enter without the express permission of the organisers. Please apply for special dispensation in writing to the Race Office.
    1. Bicycles, tandems and other machines fitted with unconventional handlebars including triathlon-bars, aerobars, clip-ons, prayer-bars, turned-up-bars and cow-bars are not permitted in any category. ATB bar-ends are permitted on Mountain Bikes.
    2. Any participant who is in any doubt about whether his bicycle, tandem or machine is suitable to be ridden in the event and, if so, in which category, is advised to contact the organisers well beforehand.
    3. E-Bikes may be ridden only if the participant selects the E-bike category when entering online.
      1. The definition which distinguishes E-bikes permitted to enter this race are as follows:
        1. the pedal-assist, i.e. the motorised assistance that only engages when the rider is pedalling, cuts out once 25 km/h is reached (ie no permanently powered bicycles), AND
        2. when the motor produces maximum continuous rated power of not more than 250 watts
      2. An E-bike cyclist may not start or attempt to start before his/her designated start group. Any cyclist who does so will be disqualified. A cyclist may move down to a slower start group without being penalised.
      3. E-bikes may not be ridden in any racing categories (CSA licensed categories) / qualify for any prizemoney. E-Bike results will be marked as such in Racetec results and may not be used for seeding for other cycling events.
      4. Members of Cycling SA who participates in sanctioned events on an E-Bike will also forfeit any potential claim for medical assistance, as the use of E-Bikes falls outside of the scope of the federation’s rules and regulations.
      5. Participants riding E-bikes must adhere to all the rules of the race.
      6. Should an E-bike participant change his entry to / from an E-bike category without properly applying for such a change through the Race Office, he / she will be disqualified. No protest will be entertained in this regard.
  6. The Road and Technical Commissions of Cycling South Africa have considered the communique from the UCI and have decided to permit riders to use disc brakes on road bicycles while participating in road racing events. As advised by the UCI, the use of disc brakes in road races will be applicable to all racing categories with the specific exclusion of Junior Men and Women, Youth Men and Women and the younger age groups (i.e. Under 19 and younger). This ruling will be applied to the Telkom 947 Cycle Challenge 2018.
  7. A cyclist may not use a personal music system, radio communication device or cellular telephone whilst cycling.CSA officials and the event reserves the right to disqualify any rider that does make use of a personal music system.
  8. It is compulsory for every cyclist to wear a valid RaceTec timing chip linked to your personal profile. You may not ride with someone else’s race number or RaceTec timing chip. RaceTec is the official timing company to the Telkom 947 Cycle Challenge 2018. Timing queries must be addressed to RaceTec or Race Office no later than 8 December 2018 for consideration. No protest will be entertained in this regard. RaceTec Chips can be purchased directly from RaceTec on 087 820 7223 or queries@racetec.co.za or online during the entry process. http://racetec.co.za/chip/terms-of-use/
  9. Only cyclists with a valid Cycling South Africa (CSA) license and the required seeding index will be permitted to start in the Elite, U23, Junior (U17), Juvenile (U15) categories for both ladies and men. Restricted gears apply for Juniors and Juveniles, as per CSA rules.
    1. All licensed racing groups competing for prize money MUST wear a RaceTec Chip to be eligible for a result and prize money. If any member of the racing group does not wear a RaceTec Chip, the result will not be released. No protest will be entertained in this regard.
    2. Licenses must be available for view at registration and on race day. No day licenses will be issued at registration. The Cycle Challenge Organising Committee are not responsible for the collection and return of licenses.
    3. All licensed riders are to abide by Telkom 947 Cycle Challenge Terms and Conditions and CSA rules and regulations www.cyclingsa.com/rules-and-regulations/
  10. Any cyclists who fails a doping test will be disqualified and receive a lifetime ban from this event.
  11. The first open groups A, B and C are MALE ONLY. These start groups fall under the racing male categories. Racing women have their own dedicated categories. Any women found starting in these groups WILL BE DISQUALIFIED. Please refer to the list of start groups on the website.
  12. The Early Bird entry fee is R475.00 until 1 March 2018. From 2 March 2018 an entry fee of R500.00 (incl 14% VAT) will apply. From 1 April 2018 an entry fee of R504.50 (incl. 15% VAT) will apply. The entry fee includes VAT and the CSA rider levy of R10.00. Entries close on 30 September 2018 or when entry capacity is reached. ENTRY FEES ARE NON REFUNDABLE. Online entries without payment are not saved and are NOT valid entries. An entry is not considered valid until payment has been received. No protest will be entertained in this regard.
  13. The Organising Committee may, at their discretion, decline an entry from anyone who is under suspension or has been banned by any sports controlling body for having used illegal drugs or any other substances; or refuse to allow anyone to participate in the race where good grounds exist for such a refusal.
  14. Seeding is the process that puts cyclists of similar ability into the same starting group. It is done to ensure a safe event and to place cyclists with others against whom they can compete enjoyably and safely.
    1. Seeding, start groups and start times will be emailed and/or sms’d to participants and will be available from early October 2018 on www.cyclechallenge.co.za.
    2. The Organising Committee will use events timed by Race Tec between 1 October 2017 and 28 September 2018 which are 90km’s or more for seeding (at the discretion of the Race Director).
    3. Other RaceTec timed events may be considered on a merit basis, but are not considered standard seeding events, and as always if entrants can provide the Organising Committee with legitimate grounds for reseeding, the Organising Committee will consider these at a fee of R200.00 (within the prescribed period communicated to cyclists).
    4. Cyclists who believe they have been incorrectly seeded may apply for re-seeding within the prescribed period communicated to cyclists. Re-seeding may be done at the sole discretion of the organisers who will require proof of ability in the form of official results only. A re-seeding fee of R200.00 is payable if results used are not from the qualifying RaceTec events.
    5. A cyclist may not start or attempt to start before his/her designated start group. Any cyclist who does so will be disqualified. No protest will be entertained in this regard.
    6. A cyclist may move down to a slower start group without being penalised.
    7. Only the top Cycling South Africa licensed cyclists will be allowed to start in the Juvenile (U16), Junior, U23 and Elite categories for both men and women.
    8. The Veteran categories are further subdivided into the following Union Cycliste Internationale (UCI) categories: 3034 and 35-39, 40-44, 45- 49, 50-54, 55-59 and 60+. The sizes of these groups will be limited to the best seeded cyclists per group based on their individually determined seeding index.
    9. The U16 and Junior categories will adhere to the requirements or criteria necessary to participate in that category including restricted gears.
    10. A rider shall not ride the route a second time after finishing unless he/she has applied to ride in a Double Lap group (limited entries) via a registered Cycle Challenge charity.
  15. No participant may sell their number, or allow anyone else to ride under that number. Should a participant be in breach of this, she/he will be immediately disqualified and banned from participating in the Cycle Challenge for 5 years. No protest will be entertained in this regard. A participant may organise a substitution with the Race Office which can be done for a fee of R200.00 within the prescribed period. The original entry fee will not be refunded. The person who is being substituted will have their number removed from the database and a new number will be allocated. Seeding will be according to the new participant’s individual seeding index.
  16. Every rider shall at all times display his / her race number, pinned to the back of his/her shirt
  17. Participants must complete the course in 6 hours or less (after last start group) in order to qualify as a finisher and receive a medal. Participants who fail to reach the cut-off point in a specified time will be withdrawn and will not be permitted to continue. Cyclists are expected to be able to ride at an average speed of 18km/h. Cut-off times will be published in the race pack and will be strictly adhered to. Support services will similarly be withdrawn for that section of the route and the route will be opened to normal traffic. Cut-off times may be changed OR additional cut-offs may be instituted at any time should the Race Director deem it necessary for the safety of participants. No protest will be entertained in this regard.
  18. In a Charity Bond there is a minimum of 10 entrants per Charity bond. Limited Charity group entries will be accepted (Charity start groups limited to total of 4 000 cyclists). Terms and Conditions apply. Each participant with a seeding index will be allocated their start time, and all unseeded members will be seeded in the same Charity start group. Seeded cyclists may drop down to their Charity’s start time if they wish to ride together. No requests to seed unseeded cyclists earlier will be entertained. Entrants who wish to Ride For a Purpose must join their chosen Charities before entries close on 20 August 2018 (extension granted until 20 September).
  19. Participants must complete the course entirely under their own power and slipstreaming any vehicle or motorbike is prohibited.
  20. No participant may cause or allow any motorised or human powered machine, other than that of another participant, to follow or second him/her.
  21. Cyclists are not permitted to participate in the Telkom 947 Cycle Challenge with any live animal(s) on their bicycle or person, unless otherwise agreed to in writing by the organising committee.
  22. Only the official licensed racing categories will be allowed support vehicles on route. Support vehicles must be accredited by the organisers and CSA. Non-accredited vehicles will be removed from the route. Support vehicles MUST drive with the safety of all cyclists, marshals and route support vehicles as a priority. Failure to do so will result in the racing team they are supporting being disqualified. All support teams must be in possession of a valid CSA manager’s license.
  23. The routes will be as supplied and participants must familiarise themselves with the route they are riding. The Organising Committee reserve the right to alter the routes in accordance with safety, traffic, construction or other constraints. No protest relating to deviation will be entertained.
  24. Any reasonable medical or emergency evacuation costs incurred on behalf of a rider by the Cycle Challenge will be for the cost of the cyclist.
  25. A cyclist may not participate whilst under the influence of alcohol or any drug or medication that prevents or might prevent a cyclist from properly controlling his or her bicycle.
  26. Failure to comply with any of the foregoing rules may result in disqualification. A protest committee will adjudicate any dispute, including one regarding the interpretation of these rules, and its ruling shall be final and binding. Protests must be submitted in writing within 2 hours of the finishing time to which the protest applies and be accompanied by a deposit of R200. The deposit will be refunded if the protest is upheld.
  27. If you are entering for any person other than yourself (“third party”) then by accepting these terms and conditions, you do so being duly authorised by the third party to accept the terms and conditions on such third party’s behalf and you agree to indemnify the organisers and their representatives harmless against all claims.
  28. Force Majeure: No entry fee shall be refunded to a participant for a cancellation of the Event due to acts of God (so called Force Majeure), which acts shall include but not be limited to adverse weather conditions, riots, strikes, political unrest and/or any other occurrence not within the control of the event organiser.
  29. Cancellation Policy: No refund shall be given in the event that a participant cancels their entry into the event. The event organiser may consider a refund under exceptional circumstances such as illness and/or any other extraordinary circumstance. In that case, the Event organiser will evaluate a request for refund on its merits and such refund shall be at the discretion of the Event Organiser.
  30. Waiver: Participants take part entirely at their own risk and agree that they shall have no claim whatsoever against the Organising Committee, any individual or official, marshal, assistant, helper or agent, the sponsors or any local authority or their employees, in respect of any loss or damage whatsoever which participants may suffer arising from any injury to their person or loss or damage to their property as a result of, or arising out of, whether directly or indirectly, the participants' arrival and departure there from, attendance at registration, prize-giving or other function thereof, any loss or damage to bicycles or other equipment, however such loss or damage may arise. Persons signing this entry form as guardian of a minor hereby consent to such minor being bound by the a foregoing and further indemnify the organisers and aforementioned parties to the extent, of any, to which such minor is not capable of waiving his/her rights as stipulated above. Persons taking part in the Cycle Challenge as part of a team and whose entries were made on their behalf are deemed to have accepted these terms and conditions by virtue of their participation in the Cycle Challenge.
  31. Indemnity: The participant agrees to abide by the rules of the Cycle Challenge, and confirms that she/he has read them, and understands that she/he takes part in the Cycle Challenge at his/her own risk and indemnifies the sponsors and/or organisers against any claim which may result from his/her participation. The participant further understands that it is his/her responsibility to be medically fit to take part in the Cycle Challenge. This indemnity applies equally to teams entering under the rules and conditions of entry. In entering the Cycle Challenge, the participant understands that the Organising Committee will take photographs of the event including participants to the event and she/he consents to such photographs being taken at the event and being used for promotional and publicity purposes at the Organising Committee’s sole discretion. The participant further understands and accepts that the photographs are and will remain the property of the sponsors and/or organisers.
  32. Privacy: The personal information which is collected from you and processed by Primedia Proprietary Limited and/or its race organiser is done solely with your consent and in accordance with the Primedia Privacy Notice, available at www.primedia.co.za.The personal information which you provide to us in completing the online entry form will be processed purely for legitimate Primedia business. We will not share your personal information further unless Primedia Proprietary Limited so requires in terms of law or in terms of a legitimate business purpose. You may write to us at info@primedia.co.za should you have any questions regarding how we process the personal information you provide.
  33. Subscriptions and/or Opt-in’s: Please note that in the event that you have selected to unsubscribe and/or opt-out of receiving any newsletters and/or marketing mail you will still receive communication regarding logistics relating to the event you have entered.